Prepopulated Entries and Restricted Form Submission Times

Get Help
1

Any way to have users be able to come to the form and already exist so that when they enter information the form will bring up information already in the database of users? Like name, email etc.

Also, can it be possible to restrict the # of times a person can fill out a form specifically tied to their name? So for example, Karen Thomas … can I set it to where Karen Thomas can only fill this form out X amount of times?

2

Hi @daylonf,

Gravity Forms offers a way to pre-populate your fields.

Pre-populated fields

If you edit your form, select a field, and then go to “Advanced”, you’ll find the option “Allow field to be populated dynamically”. When enabled, you can enter a parameter name. This allows you to add that parameter name to the query string of your URL, to fill that field.

For example, if you give it the name my_param, you can go to the page that holds your form, and add ?my_param=this+value. It should pre-populate your field. Using these params, you could generate a URL for your users that has all their information pre-populated.

If you want to go a more dynamic route, you can hook into the gform_field_value filter.

You can add a callback that receives the default value, the field instance, and the name of the parameter you configured. For example:

add_filter( 'gform_field_value', function( $default_value, $field, $param_name ) {
	$user_id = rgget( 'user_id' );
	
	//Retrieve the user information for the specified user ID.
	$user_info = []; // Ideally cache this information.
	
	switch ( $param_name )
	{
		case 'my_param':
			return $user_info['info_key'] ?? '';
		// case 'another_param':
			//return $user_info['that_key'] ?? '';
		default:
			return $default_value; // Fall back to the default value.
	}
}, 10, 3 );

This will allow you to add a ?user_id=ID param to your URL. The callback will then use that value to retrieve the user information from whatever you choose, and return the appropriate value, based on the param_name.

Note: This still requires you to enable the “Allow field to be populated dynamically” setting, and set a parameter name.

Prevent duplicate entry

To prevent a user from entering the information multiple times, you could add a unique identifier to your form, for example, their email address, and select “No duplicates” under the “General” field settings.

This prevents the same email address from being used a second time.

Hope this helps you out. If you have any question, feel free to contact me.

Kind regards,

Doeke

3

Hi Daylon,

You can achieve both of these with Gravity Perks.

  • Pre-populating user details: With our GP Populate Anything perk, you can dynamically pull in existing user data, using either the form entries or the User Object as the data source and auto-fill it into the form fields when the user visits the form. This ensures returning users don’t have to re-enter the same information every time.

  • Limiting submissions: Using the GP Limit Submissions perk, you can restrict how many times a specific user can submit the form. In your case, you could set the limit based on a user’s name using the field value rule or even their user ID if they’re logged in). For example, you could configure it so that each user can only complete the form 5 times.

Please contact us via our support form if you have any questions.

Best,

4

This topic was automatically closed 30 days after the last reply. New replies are no longer allowed.